Information pursuant to EU Regulation 2016/679 on the protection of personal data (“GDPR”)

Pursuant to Article 13 of the GDPR, ACCESS2EIC, as data controller, informs that the personal data related to You, present in our database will be processed in compliance with applicable law and the principles of fairness, lawfulness, transparency and protection of Your privacy and Your rights.

Data controller

The data controller is ACCESS2EIC with registered office in Rome, via Cavour 71 – 00184 Rome.

Type of data processed

The compilation and forwarding of the modules present on the ACCESS2EIC website, the voluntary registration to events or the request for services, as well as the optional, explicit and voluntary sending of messages to the ACCESS2EIC contact addresses, shall entail the acquisition of contact data of the sender, as well as all of the personal data included in the communications required to provide the requested services.

Purpose of the processing of data

The purposes and methods of processing are indicated in the specific information associated with the data collection and acquisition forms. The processing of data is aimed at achieving the institutional objectives of ACCESS2EIC for the promotion of research and innovation activities, such as: sending newsletters, sending invitations to conferences and information events, the promotion of classroom courses and on-line trainings (webinars). The processing of data is also necessary for the management of requests for information and assistance related to the institutional tasks of ACCESS2EIC.

Legal basis of the processing of data

Legal basis of the processing is the consent expressed by the subject involved in the processing of their personal data for one or more specific purposes (Article 6 paragraph 1, letter a) of the GDPR).

Method and scope of the processing of data

The processing will take place through the collection of personal data online in the case of direct registration on the ACCESS2EIC website or through a hard copy in the case of conferences, information days and the subsequent placing of the data in the information system of the Association. Personal data will be processed exclusively by persons authorized to process and appropriately trained, as well as by data controllers linked to the holder by a specific contract. The personal data processed will not be disseminated.

Exercise of rights by data subjects

Pursuant to Article 15 and following of the GDPR, the subjects to whom the personal data refer have the right, at any time, to obtain confirmation from the Data Controller of the existence or lack of existence of such data, to know its content and origin, to verify its accuracy or request the integration, deletion, updating, rectification, transformation into anonymous form or blocking of personal data processed in violation of the law, as well as to oppose in any case, for legitimate reasons, to their processing. Requests should be addressed to the Data Controller. The rights can be exercised through the e-mail address privacy@access2eic.eu In order not to receive further information material or communications from ACCESS2EIC, click on the “CANCEL REGISTRATION” button at the bottom of each newsletter or information mail.

Data storage

In compliance with Article 5 paragraph 1 letter e) of the GDPR, the personal data collected will be stored in a form that allows the identification of data subjects for a period of time not exceeding the achievement of the purposes for which the personal data are processed. The data collected for information and assistance to users about ACCESS2EIC’s initiatives related to the interests of the users will be kept for 10 years.